In cases where a shop maintains all data manually, its manager must reconcile each sales receipt with every piece of physical inventory. Depending on the size of the establishment and how many different products are sold, this can be a daunting and time consuming task.
If that same store, however, used a computerized point of sale or POS System, the master inventory list would be updated electronically each time a sale is made.
The only thing a manager would have to do each day is print out the report highlighting the inventory to be restocked. Second is accuracy. An additional benefit of using a computerized inventory system is the accuracy it ensures. When an inventory list is maintained by hand, the margin of error widens with each update. If one mathematical calculation is wrong or one typo is made, disaster may occur.
And lastly is the consistency. A small business operates most efficiently when its processes are executed in a consistent manner.
This will allow ease of reading. In addition, uniformity creates a professional appearance, which can go a long way to impress associates, such as potential investors. The company Pharmacia Josefa Drugstore is a small drugstore that is managed by one person, the owner. The business sells different items or products like a typical grocery store that we can see everywhere.
Like some other convenience store, the business does their physical counting of stocks manually. Technically, Pharmacia Josefa Drugstore is only using a manual system that may cause to duplication of documents and work redundancy. The business is just depending on their manual listing of products and inputs of data which is possible to commit errors.
In some instances, lost items are just being ignored by the owner. But before, the business had one cashier on that time. And basically, it reduced the income and force to remove employees. Now, the owner is the one who does all work in the business.
Handling a whole business is a difficult job to do, especially if you are alone. The owner is the one who accepts the deliveries from the supplier, list the products delivered, arrange the product on the shelves and many more. So it is possible that the owner will get confused, especially if the customer and the supplier come in the same time. The owner will get confused because he will attend to the needs of the customer while accepting the delivered products.
Their ways of managing the sales and inventory is that they manually save records, accounts and their transaction which results to un-liquidated expenses. The given tally or the recorded amounts have their differences especially in the recorded amounts and the cash on hand. Aims and Objectives The proponents now endorse our proposal which can help to implement good and accurate system to the company.
The proponents gave their best to satisfy the current needs of the business by making a computerized sales and inventory system that will help them in their business. To design, develop and implement a file maintenance module that will handle the files, records and important data of the business. To design, develop and implement a sales module that will handle the sales transaction of their company. To design, develop and implement a generated module that will handle the sales and inventory reports.
To design, develop and implement an inventory module that will handle the inventory of products. Significance of the Study The significance of this study to Josefa Pharmacia Drugstore is that it will provide easy-to-use and easy-accessed system thus; transactions will be more reliable and faster that they do not have to hire another employer to do the job. It gives more accurate and secure records of sales and list of products.
Scope and Limitation The proponents proposed system for Pharmacia Josefa Drugstore can do file maintenance, product maintenance, transaction, product transaction, create an account and reports. To design, develop and implement a module that will handle the security for the system.
User Accounts — this contains the function for adding, and editing user name and password. Of course the authorized user can only be the one using the system. User Level — A security access control system. In case they have the followings: Staff — can access only the inventory To design, develop and implement a file maintenance module that will handle the files, records and important data of the business.
Products — It contains all the record of adding of products. Employee — It contains all the record of adding and deleting of employees. Purchased Order — a module that handles generating of purchase ordered for the supplier when they came. Bad Order customer — list of items buys by the customer to the business, but needed to be return because of some damage product and must change with new ones but this must be within the store only.
Acquisition — list of items that are needed to be checks for possible damages, and to the company can return the damaged item to the specific supplier. All items that are available in the company are monitored by the use of the following inventory methods: Critical level — items that are low on stock will be monitored by the system in order to have sufficient stock.
To design, develop and implement sales module that will handle the inventory of products. This system provides sales transaction for the company. It holds information data regarding their sales operations and provides an auto generated receipt for their customers. It makes the work easier, faster and more accurate. Due to that fact, the automated scheme has become essential to small and big companies for they are expected to give the best services possible.
Nevertheless, some businesses still prefer sticking with the system that is not integrated with technology. Probable causes are computer illiterate staff and lack of funds. One of the most sought after automated systems of different companies is a sales and inventory system which comes hand in hand. A sales and inventory system is very important in every organization because a good sales and inventory management can create excellent productivity. Primarily, inventory work consists of input, output and restock.
Input is a process of buying new products into the inventory and replacing the old products with the new ones. Meanwhile, output is a procedure of taking out the products from the inventory for sales or usage and refill is a process of increasing the number of existing products in the inventory in order to fulfill the insufficient products or escalating demands. Most of the retailing market is using traditional way in the inventory management system where a person is assigned to check and record the stock by hand using pen and paper.
This system enables us to make very detailed work and follows accurate directives without error. The basic advantages of the system are to make the process fast and well-organized which means that they can process much more quickly than humans. Data retrieval has to be searched in lots of registers slowly and it wastes a lot of time. It makes the data not reliable enough as it is hand written and there is a high probability of errors to occur.
Data recording consumes a lot of space since it is stored in cabinets and folders. It is also prone to data loss where it could be missing because of improper file management. The employees need to know how many units of their products are available for reservation and sales and the items that are sold.
All of these rely on the inventory system to present solutions. The sales inventory system would provide service to the user, input information to the database, summarize the inquiry of bills, and manage the product releases and storage.
This would generate a faster improvisation of work given less time and effort. The subsystems that perform these functions include sales, ordering, and receiving. In different firms the activities associated with each of these areas may not be strictly contained within separate subsystems, but these functions must be performed in sequence in order to have a well-run inventory control system. In today's business environment, even small and mid-sized businesses have come to rely on computerized inventory management systems.
Certainly, there are plenty of small retail outlets, manufacturers, and other businesses that continue to rely on manual means of inventory tracking. Indeed, for some small businesses, like convenience stores, shoe stores, or nurseries, purchase of an electronic inventory tracking system might constitute a wasteful use of financial resources. Moreover, the recent development of powerful computer programs capable of addressing a wide variety of record keeping needs—including inventory management—in one integrated system have also contributed to the growing popularity of electronic inventory control options Given such developments, it is little wonder that business experts commonly cite inventory management as a vital element that can spell the difference between success and failure in today's keenly competitive business world.
The inventory system does the entire task in computing the value with inventory cost and quality and handling data or information. The purpose of inventory system for management are to keep inventory levels and cost at desire minimums while maintaining to proper safeguards over materials to places and people who need them.
Inventory means goods and materials, or those goods and materials themselves, held available in stock by a business. This word is also used for a list of the contents of a household and for a list for testamentary purposes of the possessions of someone who has died.
In accounting, inventory is considered an asset. Effective Inventory Analysis. For many distributors, inventory is the largest and perhaps the most important asset. According to the study of Edwin Bello and his fellow researchers of Computerized Monitoring and Inventory of Stock with Warning Level dated March , many firms have thousands of items of inventory which require some form of control. The usage calculations and record keeping chores would soon become overwhelming were it not for the computer and its unique information storage and retrieval capabilities.
Her system aims to come up with an efficient, and accurate mechanized system of preparing invoices that will keep track of the daily transaction and generate reports. Her system focuses on the analysis and design of the sales monitoring system which will monitor the stacks inventory of the sales departments.
This system of hers is somewhat related to our study but our system focuses more on the inventory monitoring system of a trading company.
The amount of time that can be saved by a business is, perhaps, the biggest benefit of using a computerized inventory system. For instance, if a clerk accidentally adds a zero to the end of a purchase order, a business could potentially end up paying for 10, units of merchandise as opposed to the 1, that is actually needed.
By using a computerized inventory system, a business owner can ensures that all orders, reports and other documents relating to inventory are uniform in their presentation, regardless of who has created them. Customer Needs, balancing the goals of avoiding stock outs while minimizing inventory costs is at the heart of just-in-time inventory. One of the main benefits of automated and efficient inventory replenishment systems is that you can quickly respond to reduced inventory levels.
Companies are now equipped to pull back on stock in a given product category and ramp up inventory in another as customer needs and interests change.
Inventory , Costs Minimization of inventory management costs is a primary driver and benefit of just-in-time practices. You also have less likelihood of throwing out product that gets old or expires, meaning reduced waste. Coordination, A disadvantage of managing a just-in-time inventory system is that it requires significant coordination between retailers and suppliers in the distribution channel.
Retailers often put major trust in suppliers by syncing their computer systems with suppliers so they can more directly monitor inventory levels at stores or in distribution centres to initiate rapid response to low stock levels. This usually means build-up of technology infrastructure, which is costly.
This coordinated effort is more involving on the whole than less time intensive inventory management systems. Start Page 1 2. Ardel Bassig Subscribe 0. Sales and inventory system thesis documentation pdf Bachelors thesis of the Degree Programme in Business Information Technology.
Software as a Service sales will reach With an automated Sales and Inventory System, business rely on. The security and validity of the number of supplies, sales, purchases. Sales and Inventory System Documentation Thesis. A Sales System is an online web application of sells forest products, paper in particular. This document is a master thesis report about Online Sales system written for Chalmers. Pdf, word document or other means of communication. All facets of the Pro.
Shops operations were examined i:cluding inventory control. Abstract: This thesis describes the conversion of a DOS-based database system to meet very specific web-based. A Simple Inventory System. Discrete-Event Simulation. This Master thesis work was performed during November and June as a last step in.
Parts handles the aftermarket distribution, sales and related services for the. Advanced mathematical concepts to mimic Volvo Parts inventory systems. Analyze and document the functions of Volvo Parts inventory systems. Records 1 - The topic of this research is inventory management and in particular. Design and Implementation of Laboratory Inventory System. A computerized inventory system monitors inventory.
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